Danish Indonesian Society
§1. Name and locality
Name of the society is Danish Indonesian Society (named DANIF).
Its locality is Copenhagen.
§ 2. Object
The object of the Society is to promote social cultural and commercial
ties between Denmark and Indonesia based on friendship. The society
is non-political.
§ 3. Members
As members, may be admitted private persons of all nationalities,
as well as societies, companies, consulates and embassies. The
boards decides whether admission as members can be granted, whereas
exclusion of members can be decided by simple majority of general
meeting only. Withdrawal must be given in writing and latest
3 months prior to a 1st of January. The board may appoint honorary
members. Such honorary members do not pay the membership fee.
§ 4. Fees
Fees for members are decided at the ordinary general meeting
for the succeeding year, separately for:
Private members, single (one single person)
Private members, couples or family (person living at the same
address)
Companies, societies, consulates and embassies (Three single
persons decided be the company etc.)
Membership fee for the current
year shall be paid in full latest 3 months after any 1st of January;
the members are to be considered expelled from the Society. Membership
card is a paid giro receipt.
§ 5. General meetings
The highest authority of the Society is the General meeting.
The Ordinary General Meeting
of the Society is the General Meeting is to be held every year
latest by the end of March.
The call for the Ordinary Meeting shall include. Among others:
a) Boards members, who do not wish re election, and
b) received proposal of persons wishing election to the board.
Only members with 12 months'
membership, counting from date of registration, can be elected
to the board.
The Extraordinary General Meeting
is to be held at the latest 1 month after a minimum of one-third
(1/3) of the Society's voting members having in registered letter
to the board requested same, stating their agenda.
The board may call for an Extraordinary
General Meeting as often as considered necessary.
Calling for General Meeting has
to be done by mail 14 days prior to the meeting date, stating
the agenda.
At the Ordinary general Meeting
the following is to be debated:
a. Report on the activity in the Society during the past year.
b. The General Meeting presents account for acceptance.
c. Election of boards members.
d. Election of an Auditor
e. Proposal from members.
f. Miscellaneous.
Only valid membership card for
the current year gives a right to vote at the General Meeting
as follows:
Private members single: one vote
Private members, couples or family: two votes
Companies, societies, consulates and embassies: one vote
Simple majority, on basis of
numbers of voting members present, including honorary members
makes all decisions. Any members are allowed to appear with one
written power of attorney besides his own vote. All election
is done in writing.
Constitutional changes are made
by simple majority about dissolution of the Society can be decided
by simple majority at a General Meeting comprising a minimum
of 2/3 af all voting members. In case these condition are not
met, the board is to call for an Extraordinary General Meting
within 1 month, during which second meeting the proposal can
be decided by 2/3 of the voting members present, regardless of
the number of members present
§ 6. The Society
The Society is lea by a board of at least 5 and not exceeding
8 members, all elected at the General Meeting for a period of
two years. Re election can take place. The board constitutes
itself with a Chairman, Vice Chairman, treasurer, Secretary,
Public Relations Officer and substitutes for the last 3 post.
The board is forming its own procedure and is to carry out the
daily work, which does not need supervision from the General
meeting.
§ 7. Accounts
The financial year of the society will follow the calendar year.
Before the accounts are produced for acceptance, the Auditor
must have signed them supplying them with notes, if necessary.
§ 8. Right of signature
The signature of the Chairman or Vice Chairman, each in combination
with the signature of another member of the board, are binding
for the society.
***
The above General Rules is valid
as from 11th march, 1984, agreed by the Extraordinary General
Meeting held on that day.
An up-date of §6 was agreed
upon the 23rd of February, 1991, by the Ordinary General Meeting.
An up-date of §4 and §5
wad agreed upon the 26th of February, 1994, by the Ordinary General
meeting.
